PlanningYourWedding...

Our Director of Events Lauren Israel will work closely with you to organize your arrangements. Below are a number of items you will be interested in during this planning process. If you have any questions or concerns, please let Lauren know as soon as possible....

Ceremony Arrangements

The Clubhouse at Baywood offers a beautiful outdoor ceremony garden complete with luscious flower beds, a stunning entrance for the bridal party, a formal altar, and picturesque views of the 18th green.

There is a fee of $1,750 in order to use the space. This fee includes white ceremony chairs for your guests (up to 240), a microphone for your officiant, and a keyboard player for music. Please note that we do have an indoor ceremony location in case of rain. For more information, click here.

Banquet Space

Our Gold Package, Platinum Package, and Diamond Package include the use of our Ballroom for your reception. If you are offering stations menus and hors d'oeuvres instead of one of these package menus, there may be a rental charge for use of the Ballroom.

We require a minimum number of 50 guests for each event. There is a minimum of 100 guests for Friday and Sunday events, and a minimum of 125 guests for Saturday events.

Menus

Several wedding package dining menus, as well as a number of a la carte menus, have been prepared for your consideration. Please note that these menus are recommendations, and our staff of Chefs is happy to assist you in creating a menu that meets your individual tastes and preferences.

Children's Menu - We do offer a special menu for children 12 years of age and younger. The meal includes beverages. We do not include children in the bar charges.

The prices quoted are current and are confirmed at the time the contract is signed. Each per person price is subject to a 20% service charge. Please note that the service charge is already included in the wedding packages.

Guaranteed Number of Attendees

The maximum number of wedding guests in the ballroom is 200 to 220 (depending on a band and dance floor). This number should include the bridal party.

The final attendance number for the function must be specified five (5) business days prior to the event. Once received, this number will be considered a guarantee and not subject to a reduction. Additions must be communicated to us no later than 48 hours prior to the event.

Linen and Table Arrangements

We provide white or cream table linens and cream colored napkins at no charge. If you prefer something different we will be happy to provide you with a color chart from our provider or the names of other linen providers. (Please note that we can get some other napkin colors at no additional charge).

Our tables are 72 inch round tables, seating 10-12 guests each. Groups over 160 will automatically be seated at tables of 10. If you’d like, a diagram of the room can be provided so that table assignments can be made.

Vendor Recommendations

We will be happy to provide you a list of wedding vendors. This list includes anything from bakeries to photographers and hotel accomodations to musicians. They are all vendors that we have used in the past and would be happy to recommend to our brides for such an important occasion.

Flowers

Our In-house Floral Designer would be happy to help you with your flowers. With years of experience, our floral design consultants can help you choose flowers that will set the stage for your special day. Call our Director of Events directly if you would like to make an appointment for a floral consultation.

Deposit, Payment and Cancellation

To confirm your date, a signed contract and deposit are required. Should a confirmed event be cancelled, all prepayments are non-refundable.

Payment Schedule:

• An initial deposit of $1000 is due at contract signing.
• The remaining balance is due two weeks prior to the event when the final number of guests is confirmed.

Coat Check

A hosted coat check may be arranged for a fee of $100 (4 hours) to be added to your master account.

Parking

Self parking is available in the Clubhouse parking lot. If you wish to offer valet or "assisted" parking for your guests, it must be arranged in advance. When offering "assisted parking" your guests will be picked up and dropped off in the parking lot by a parking attendant in a "limo" golf cart. This is a nice option for your guests when there is inclement weather. This can be offered for a fee of $250 for the evening.

 

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