Rental Agreement
THIS IS A RESIDENTIAL LODGING AGREEMENT (“AGREEMENT”).
YOUR SIGNATURE ON THIS AGREEMENT, OR PAYMENT OF MONEY
OR OCCUPYING THE PROPERTY AFTER RECEIPT OF THIS
AGREEMENT, IS EVIDENCE OF YOUR ACCEPTANCE OF THE
AGREEMENT, AND YOUR INTENT TO USE THE PROPERTY AS A
VACATION RENTAL HOME.
(1) RENTAL FEES & OTHER PAYMENTS. Rental fees will vary from unit to unit
and arrival date (your confirmation will state the exact amount). Other payments will
include the following charges for each reservation made: mandatory departure
cleaning fee of up to $200 per stay; Damage Waiver fee of $50; booking charge
(reservation processing fee) of 3%. Tax rates, if any, are calculated as of the time of
this Agreement. Tenant shall be responsible for payment of all applicable
taxes according to rates in effect at the time of the occupancy. 50% of rent, fees and
taxes is due at time of booking. 100% payment of rent, fees and taxes is due 30 days
in advance of arrival – no exceptions.
(2) CANCELLATION POLICIES. (a) Cancellations made more than 60 days prior
to arrival: all prepaid deposits, fees (except booking charge) and taxes will be
refunded. (b) Cancellations made 30 to 60 days prior to arrival: prepaid deposits (up
to 50% of total rent), fees and taxes will be forfeited as a cancellation fee. (c)
Cancellations made fewer than 30 days prior to arrival and “no shows”: all rent, fees
and taxes will be forfeited as a cancellation fee. (d) If full payment is not received 30
days prior to arrival, the reservation will be treated as a cancellation in accordance with
Section 2(c).
COVID-19 CANCELLATION POLICY. If the Tenant or any member of Tenant's
travel party is diagnosed with COVID-19 fourteen (14) or fewer days prior to arrival,
100% of all prepaid deposits, fees and taxes paid will be credited towards a future
reservation. Credit must be used within the remainder of the current year, or following
calendar year. Refunds will not be provided.
Natural disasters, acts of God, inclement weather or other problems could affect your
vacation. We will do our best to accommodate you should a problem occur, but we
cannot guarantee any exceptions to the above policies will be made. Tenants may
consider purchasing a Vacation Rental Insurance Plan
(i.e. which may reimburse Tenant's
cancellation fees, if the reason for canceling a reservation is covered under the
provisions of the insurance policy. Please be sure to review the details of the policy.
PBVR is not affiliated with, and does not receive compensation from, any vacation
rental insurance plan provider.
BOOKING CHARGE IS NON-REFUNDABLE IN ANY CIRCUMSTANCE.
(3) RETURNED CHECKS. Tenant agrees to pay a $50 processing fee for any
check of tenant that may be returned by the financial institution due to insufficient funds
or because tenant did not have an account at the financial institution.
(4) FINAL BALANCE. Final balance is to be paid by check or money order. Credit
cards are not accepted for final balance payments. Full payment of balance is due 30
days in advance of arrival – no exceptions. If full payment is not received within 30
days in advance of arrival, the reservation will be treated as a cancellation in
accordance with Section 2(c), above.
(5) DAMAGE WAIVER FEE. All reservations shall be subject to an Accidental
Damage Waiver fee of $50, which is non-refundable. This fee covers the Tenant for
up to $500 for any REPORTED accidental damage during their stay. The Tenant
agrees to replace or restore any personal property belonging to Owner which may be
broken, lost, destroyed or damaged, and excepting for usual wear and tear, to repair
all damages and injuries to the unit hereby rented, resulting from a lack of reasonable
care and attention by the Tenant or by negligence of the Tenant, family and/or other
guests. Increases to Damage Waiver Fees and/or Security Deposits (up to $2,000)
may be requested on a case-by-case basis. If a Security Deposit is requested, it is to
secure the faithful performance of guest’s promises and duties contained herein.
Security Deposits will be refunded by mail, within thirty (30) days of check-out, less any
costs for repairs or damages or excessive housekeeping charges.
(6) DAMAGE CHARGES. ALL RESERVATIONS ARE REQUIRED TO HAVE A
VALID CREDIT CARD ON FILE. Your credit card information will be kept on file
during the term of your stay for use as a "security/damage deposit" to ensure
compliance with the terms of the Residential Lodging Agreement. If, after inspection, it
is determined that the condition of the unit, its contents and/or golf car (see Section 21)
are beyond normal wear and tear, has unreported damage, requires excessive
cleaning, or contents are missing from the unit, Tenant agrees to accept all liability and
consents for all charges for damages, cleaning or restoration to be charged to the
Tenant's credit card. Amounts may also be charged to cover unnecessary service
calls, unreturned keys or remote controls. Please report any problems or damage in
your unit on the day of check-in. If not reported, we must assume that the damages
occurred during your occupancy. PBVR's determination of damages will be
conclusive.
(7) CHECK-OUT. By 10:00 am on the date of departure, all keys and remote
controls are to be left in the unit. If check-out has not occurred by 10:00 am, the full
daily rate may be charged to your credit card on file.
(8) TRANSFERS. No unit transfer by request of Tenant will be made once the
reservation has been confirmed. PLEASE ENSURE ALL RESERVATION DETAILS
ARE ACCURATE BEFORE CONFIRMING.
(9) CLEANING. Cleaning discrepancies must be reported to our office within 24
hours of check-in. If you have not called within that time frame, we will presume that
you found your unit in acceptable condition. All of our rental units have a departure
cleaning fee added to their rental rate which will include a normal cleaning of the unit.
We ask only that our rental guests load any dirty dishes into the dishwasher, remove
garbage from the unit, and place all used linen and towels in the designated area of
unit. Each unit is inspected after every departure and Tenant may be charged for extra
cleaning if unit is left excessively dirty and/or if Tenant fails to do the above listed
requirements.
(10) OWNERSHIP. The Tenant understands that the Premises is privately owned,
including the furnishings, and neither PBVR, nor the Owner shall be responsible for
providing any additional furnishings or equipment not available presently on the
Premises. Certain areas, such as locked closets designated within each unit, are
reserved for the exclusive use of the Owner and will not be available for the use of the
Tenant. All décor and service items in the unit are privately owned and provided.
Please respect them as you would your own property. DO NOT REARRANGE
FURNISHINGS OR LEAVE ANY FURNISHINGS OUTDOORS (EXCLUDING
DECK FURNITURE).
(11) UNCLAIMED PROPERTY. PBVR is not responsible for articles lost, stolen,
or left behind in the rental units.
(12) TENANT DUTIES. Tenant agrees to comply with all obligations imposed on
Tenant with respect to maintenance of the premises, including but not limited to
keeping the premises as clean and safe as the conditions of the premises permit and
causing no unsafe or unsanitary conditions in the common area and remainder of the
premises that Tenant uses; and notifying PBVR of the need of replacement or repairs
to the unit. Tenant agrees not to use the premises for any activity that violates any
criminal law or governmental regulation. Tenant's breach of any duty contained in this
paragraph shall be considered material, and shall result in the immediate termination of
Tenant's tenancy.
(13) AGENT DUTIES. PBVR agrees to provide the Premises in a fit and habitable
condition. If at the time Tenant is to begin occupancy of the premises, PBVR cannot
provide the premises in a habitable condition, or substitute a reasonably comparable
property in such condition, or correct such deficiencies within the arrival day, PBVR
shall refund to Tenant all payments made by the Tenant.
(14) MANDATORY EVACUATION. If State or local authorities order a mandatory
evacuation of an area that includes the premises, Tenant shall comply with the order.
(15) EXPEDITED EVICTION. If the tenancy created hereunder is for 120 days or
less, expedited eviction procedures will apply. Tenant may be evicted under such
procedures if Tenant: (i) exhibits behavior towards our staff, residents and guests that
is disruptive or disrespectful in any way, such as a public gathering or party, or (ii)
damages the interior or exterior of the premises, grounds or amenities within the
community, or (iii) holds over in possession after Tenant's tenancy has expired; (iv)
commits a material breach of any provision of this Agreement (including any
addendum hereto) that according to its terms would result in the termination of
Tenant's tenancy; (v) fails to pay rent as required by this Agreement; or (vi) has
obtained possession of the Premises by fraud or misrepresentation, including
misrepresenting the ages of Tenants. We will only issue a Lodging Agreement to
a Tenant who is at least 25 years of age or older, who will be at the
Premises for the entire length of stay. We will hold Tenant responsible for the
conduct and behavior of all other members of the group. Should PBVR ascertain that
a Tenant, or guest of Tenant, is violating any of the provisions of the Lodging
Agreement, or determines that a Tenant is occupying a property through
misrepresentation, the group is subject to immediate termination of the tenancy with no
refund of any rental fees or other payments. PBVR reserves the right to refuse
occupancy, cancel any existing reservation, and/or terminate occupancy if the
occupancy, in our position, is detrimental to the property, the community, and its owner
that we represent. Public gatherings and parties are strictly prohibited in any of our
residential units.
(16) INDEMNIFICATION AND HOLD HARMLESS; RIGHT OF ENTRY;
ASSIGNMENT. Tenant agrees to indemnify and hold harmless PBVR and the
Owner from and against any liability for personal injury or property damage sustained
by any person (including Tenant's guests) as a result of any cause, unless caused by
the negligent or willful act of PBVR or the Owner. Tenant agrees that PBVR, the
Owner or their respective representatives may enter the premises during reasonable
hours to inspect the premises, to make such repairs, alterations, or improvements
hereto as PBVR or Owner may deem appropriate. Tenant shall not assign this
Agreement to sublet the premises in whole or part. PBVR holds the person whose
name appears on the Agreement responsible for any payments, damage deposits,
and all other responsibilities of the Agreement. This person must be in occupancy of
the Unit for the entire term of the rental period.
(17) PETS. PBVR has certain designated “PET FRIENDLY” units. There is a 2 dog
maximum (dogs only, no cats) at pet friendly units. Animal owner must pay an additional $20 per
pet per night cleaning fee. IF YOU PLAN ON BRINGING A PET WITH YOU, PLEASE CALL
AND SPEAK WITH OUR RESERVATIONIST FIRST. IF A UNIT DOES NOT
SPECIFICALLY ALLOW PETS, and if Tenant is found to have a pet in Tenant's unit
at any time during Tenant's stay, Tenant's tenancy shall immediately be terminated
and a mandatory additional cleaning charge of $500 will be charged to Tenant's credit
card on file, plus an applicable administration fee.
(18) SMOKING FEE. All units are designated as NON-SMOKING. Tenant will be
charged a $500 additional cleaning fee to Tenant's credit card for smoking in a unit.
(19) REPAIRS AND SERVICE CALLS. We cannot guarantee against
breakdown of air conditioning, golf car, or other appliances. Please report any
non-operative equipment to PBVR promptly. We will make every effort to have repairs
done quickly and efficiently. Should a repairman make a call to a unit and find that the
equipment is in working order and the problem was due to Tenant oversight or
neglect, all charges for the service will be charged to the Tenant's credit card on file.
No rental refunds will be made due to failure of air conditioning, golf car, icemakers,
other appliances, or items beyond our control.
(20) UNIT INTERNET & TELEVISION. High speed internet and television
service may be available in your unit. These services are provided as a convenience
by the Owner to the Tenant, and are not included as a part of the rental fees. Service
outages will be repaired as quickly as possible subject to the availability of service
technicians, and are not cause for the refund of any rental payment.
(21) GOLF CAR. A golf car may be provided for the use of the Tenant. All golf car
drivers must have a valid state-issued driver’s license, regardless of age. The golf car
is to be operated in accordance with all community rules and regulations as described
in the “Golf Car Rules” pamphlet provided within the unit. The Tenant is solely
responsible for the safe operation of the golf car, for damages caused to the golf car,
and for damages and injuries to all drivers, passengers, pedestrians, other vehicles
and property. The golf car should not be operated if Tenant identifies service or
maintenance issues (i.e. lights, tire pressure, existing damage, etc.), and Tenant
should immediately notify PBVR of the golf car issues.
